Digitalizing your relationship with the state is no longer optional in Romania: e-Factura, the SPV portal, online declarations — they are all part of every company’s routine now. The good news: configured correctly, these systems can simplify your administration rather than complicate it.
What e-Factura is, in short
e-Factura is the national system through which invoices are transmitted in a standardized electronic format (XML) to the tax authority (ANAF), via the Virtual Private Space. An invoice is no longer just a PDF sent by email: it must be issued, validated and archived in the official system, within legal deadlines.
The mistakes we see most often
- Manual issuing, one by one: dozens of minutes lost daily on a process that can be fully automated.
- Validation errors discovered late: invoices rejected by the system for missing fields or wrong tax IDs.
- No organized archive: the XMLs exist “somewhere”, but nobody can find them during an audit.
- Disconnected invoicing software: the program issues invoices, but transmission to ANAF is done by hand.
What correctly automated invoicing looks like
- Invoices are generated from existing data (orders, contracts, CRM) — no retyping.
- Transmission and validation in the national system happen automatically, with pre-send checks.
- Errors are flagged immediately, not discovered after the deadline.
- The electronic archive is organized and searchable, ready for any audit.
How we can help
We integrate your invoicing system (or build one) with the official APIs, automate issuing and validation, and give you a clear overview: what was sent, what is validated, what needs attention. For companies issuing many invoices, the time saved shows from the first month.
State-imposed digitalization can be a chore or a push to bring order to your processes. Implementation makes the difference.